ADMINISTRATIVE ASSISTANT

GENERAL DESCRIPTION

The Administrative Assistant serves as office manager for the administrative office of the library and handles library finances, personnel administration and library correspondence. The AA serves as secretary to the Library Director and supervises all administrative office employees. This position is supervised by the Director.

ESSENTIAL FUNCTIONS OF THE POSITION

The Administrative Assistant is primarily responsible for library finances, personnel administration and management of the administrative office.
Duties may include:

Handling all aspects of accounts payable and accounts receivable
Handling money and banking
Preparing and maintaining personnel records
Preparing payroll
Communicating with auditors, vendors, patrons and library employees
Interviewing, hiring, instructing, scheduling, supervising and evaluating office staff
Ordering and distributing supplies and equipment
Preparing reports and publications
Planning meetings
Other duties as assigned

WORKING CONDITIONS

See attached form.

KNOWLEDGE, SKILLS, AND ABILITIES

Excellent interpersonal/communication and organizational skills
Ability to handle multiple detailed tasks quickly and accurately
Knowledge of computers and other office equipment
Ability to work directly with others in a friendly and helpful manner
Ability to supervise, instruct and evaluate employees
Ability to establish and maintain effective working relationships

EDUCATION, EXPERIENCE, AND TRAINING

Experience in accounting and finances required
Computer experience required
Experience in general secretarial duties required
High school graduate or GED required
College degree preferred
Knowledge of Quick Books software and Microsoft Office Suite preferred

SPECIAL CONDITIONS OF EMPLOYMENT

Valid Virginia license OR reliable transportation to and from work
Subject to a six-month probationary period
May require additional training outside the normal work day
Must be able to work the necessary hours needed to meet any and all deadlines

FLSA - Non-exempt
May 30, 2017