BUSINESS OPERATIONS MANAGER

GENERAL DESCRIPTION

The Budget/Management Analyst This is a professional position. The incumbent performs complex tasks to oversee and manage the financial, office automation and support staff functions of the department and serves as a member of the management team. The Business Operations Manager reports to the Library Director and supervises Administrative staff.

ESSENTIAL FUNCTIONS OF THE POSITION

Develops and manages budgeting and budget monitoring procedures, departmental finance policy development, accounting and purchasing procedures and cost analysis; Assists in production of the library’s audit
In concert with the Director and/or designee, formulates criteria and methods to ensure appropriate and timely reporting on all aspects of the department's mission and outcomes
Assists the Director and/or designee in assessing departmental productivity to ensure adequate and appropriate resources are deployed for the Department to successfully meet performance goals and expectations
Supervises and directs the administrative staff, and is responsible for performing their annual performance evaluations; Manages departmental timekeeping and payroll functions

LIBRARY DEPARTMENT SPECIFIC FUNCTIONS

Serves as a member of the management team, assuring adequate policy and procedural development of fiscal and administrative areas
Supervises record-keeping and records maintenance functions in accordance with needs and requirements of the department, and within the guidelines of the Library of Virginia
Assists with the preparation of checks (void and manual) and other financial and procurement documents.
Provides support services in the areas of general ledger, accounts receivable, accounts payable, and revenue accounting, financial analysis and projections, budget, accounting, financial reporting, grants and purchasing.
Assists with the preparation of the Library’s budget.
Monitors procurement process and contracts.
Provides general office support and customer service.
Prepares wire transfers for accurate transmission.
Checks figures to verify accuracy of financial documents.
Prepares and transmits compensation, purchase order, and/or deduction information to vendors as needed.
Prepares and maintains financial, grant and statistical reports and related documents for financial operations.
Oversees record retention compliance and storage.
Prepares payroll, accounts payable, general ledger and grant balancing reconciliations.
Assures accurate calculation of financial input and adjustments.
Performs related work as assigned.

WORKING CONDITIONS

Hazards: None Known
Environment: Office
Physical Effort: Minimal
Exempt

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of principles, methods and practices of accounting required. Must have ability to analyze and interpret data and prepare appropriate statements and reports. Also must possess general knowledge of records management best practices and records management systems. Ability to plan and manage projects independently. Must be able to establish and maintain successful relationships with staff, customers, vendors and citizens. General knowledge of the professional principles and practices of the department to which they are assigned. Excellent oral and written communication required.

EDUCATION, EXPERIENCE, AND TRAINING

Bachelor’s degree in business or public administration, or relevant field, required with emphasis in accounting or financial management preferred. At least six (6) years of professional experience, including two (2) years of supervisory experience required. MBA or MPA preferred – OR – Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable.

SPECIAL CONDITIONS OF EMPLOYMENT

Complete Criminal Background Investigation/Criminal Records Check (including fingerprint check)
Twelve-month probationary period
Work beyond normal work schedule

May 2018