ADMINISTRATIVE ASSOCIATE

GENERAL DESCRIPTION

The Administrative Associate serves as an assistant to the Administrative Assistant, the Director and the Supervising Librarians. The Associate is responsible for daily duties and special projects assigned by the Administrative Assistant. The person is cross-trained in the Administrative Assistant’s basic duties. This position is supervised by the Administrative Assistant.

ESSENTIAL FUNCTIONS OF THE POSITION

The Administrative Associate is primarily responsible for assisting the Administrative Assistant in the payroll process, accounting process and library correspondence.
Duties may include:

Filing E-rate applications and refund forms
Word processing
Preparing reports and publications
Handling money and banking
General office duties (copying, faxing, filing, opening/dispersing mail)
Preparing and recording personnel records
Communicating with auditors, vendors, patrons and employees
Handling some aspects of accounts payable and accounts receivable
Other duties as assigned

WORKING CONDITIONS

See attached form

KNOWLEDGE, SKILLS, AND ABILITIES

Excellent interpersonal/communication and organizational skills
Ability to handle multiple detailed tasks quickly and accurately
Knowledge of computers and other office equipment
Ability to work directly with others in a friendly and helpful manner
Ability to establish and maintain effective working relationships

EDUCATION, EXPERIENCE, AND TRAINING

High school graduate or equivalent required
Computer experience required
Experience in general secretarial duties required
Two years college preferred
Experience in accounting and finances preferred

SPECIAL CONDITIONS OF EMPLOYMENT

Valid Virginia license or reliable transportation to and from work
Subject to a six-month probationary period
May require additional training outside the normal work day

FLSA- Non-exempt