Board of Trustees Meeting Schedule FY2024
The Board of Trustees will meet at 10:00 a.m. on the following schedule unless noted below.
2023
Wednesday, August 23, Atlee Branch Library9212 Rutlandshire Drive
Mechanicsville, VA 23116
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Agenda (draft)
June 2023 Minutes (draft)
June 2023 Board Report
July 2023 Board Report
June 2023 Warrants
July 2023 Warrants
Additional information from presentations:
Regional Contract Hanover/PRL Supplemental Agreement Board Bylaws PRL Organizational Chart FY2024 Approved PRL Budget Designation of the Reserve Fund Draft August 2023 Draft FY2023 PRL Statistics Draft PRL Circulation Comparison Board year PRL Long Range Plan 2016-2020
Resources:
Board of Trustees information on the PRL website Virginia Public Library Trustee Handbook: Governing Boards, 2019 Planning for Library Excellence: Standards for Virginia Public Libraries 2019
PRL Friends of the Library PRL Policies Regional Demographics
This meeting is a board work session. There will be no citizens’ time at this meeting.
Recording of meeting
Wednesday, Sept. 27, Goochland Branch Library
3075 River Road West
Goochland, VA 23063
Recording of meeting
Thursday, Oct. 12 at 9:00 a.m. - noon, Administration Office
Suite 300
7443 Lee Davis Road
Mechanicsville, VA 23111
This meeting is a board work session. There will be no citizens’ time at this meeting.
Recording of meeting
Wednesday, Oct. 25, West Point Branch Library
721 Main Street
West Point, VA 23181
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Agenda (draft)
Sept. 2023 Warrants
Sept. 2023 Board Report
Aug. 2023 Minutes (draft)
Sept. 2023 Minutes (draft)
Board of Trustees By-Laws 2023 (draft; proposed)
Bylaws Discussion Committee Responsibilities (draft; proposed)
Electronic Meeting Participation Policy (with edits; proposed)
Recording of meeting
Special Meeting
This meeting begins at 9:00 a.m.
Wednesday, Nov. 8, Ashland Branch Library.
201 S. Railroad Avenue
Ashland, VA 23005
There will be no citizens’ time at this meeting.
Recording of meeting
Finance Committee
Tuesday, Nov. 28, 2:00 p.m., Mechanicsville Branch Library
7461 Sherwood Crossing Place
Mechanicsville, VA 23111
Recording of meeting
Wednesday, Dec. 13, Rockville Branch Library
16600 Pouncey Tract Road
Rockville, VA 23146
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Agenda (draft)
October 2023 Warrants
November 2023 Warrants
October 2023 Board Report
November 2023 Board Report
August 2023 Minutes (draft)
September 2023 Minutes (draft)
October 2023 Minutes (draft)
Special Meeting November 2023 Minutes (draft)
Proposed Amended Bylaws
Recording of meeting
Personnel Committee
Monday, Dec. 18, Ashland Branch Library
201 S. Railroad Avenue
Ashland, VA 23005
Recording of meeting
2024
Wednesday, Jan. 17, Ashland Branch Library
201 S. Railroad Avenue
Ashland, VA 23005
Meeting cancelled
Wednesday, Jan. 24, Atlee Branch Library
9212 Rutlandshire Drive
Mechanicsville, VA 23116
Recording of meeting
This meeting begins at 2 pm.
Finance Committee
Thursday, Feb. 22, Upper King William Branch Library
694-J Sharon Road
King William, VA 23086
Recording of meeting
Wednesday, Feb. 28, (location changed), Ashland Branch Library
201 S. Railroad Avenue
Ashland, VA 23005
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Agenda
January 2024 Board Report
January 2024 Warrants
January 2024 Funds Schedule
January 2024 Deposit Report
Recording of meeting
721 Main Street
West Point, VA 23181
This meeting is now canceled.
Tuesday, April 9, at 9:00 a.m., Atlee Branch Library
9212 Rutlandshire Drive
Mechanicsville, VA 23111
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Agenda
DRAFT Policy for Protecting Children from Harmful, Sexually Explicit Material in Areas Designated for Minors
DRAFT Reconsideration of Library Materials and Library Materials Reconsideration Policy
This meeting is a board work session. There will be no citizens’ time at this meeting.
Recording of meeting
This meeting begins at 1 p.m.
Wednesday, April 17, 1-3 p.m., Rockville Branch Library
16600 Pouncey Tract Road
Rockville, VA 23146
This is a meeting of the Long Range Planning Ad Hoc Committee.
Background information:
PRL Long Range Plan 2016-2020 Appomattox Regional Library System-Long-Range-PLan-FY2022-2025 Blackwater Regional Library Long-Range-Plan-2020-2025-approved-5.17.23 Blue Ridge Regional Library Long-Range Plan 2023-2028 Iowa State University - How to Build a 5-Year Plan Jefferson-Madison Regional -5YearPlan July 2019-June 2024 Sample Mission and Vision Statements from Seven Library Systems Strategic-Plan-Central Rappahannock Regional Library 2022-2027
Recording of meeting
Wednesday, April 24, 10:00 a.m., Ashland Branch Library
201 S. Railroad Avenue
Ashland, VA 23005
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Agenda (draft)
Consent Agenda (draft)
March 2024 PRL Financial Reports
March 2024 PRL Statistical Reports
February 28, 2024, PRL Board of Trustee Meeting Minutes (draft)
April 2024 Director's Report
Second Proposal On Differentiating Elementary & Middle-Grade Books (draft)
Tuesday, May 7, 2:00 p.m., Atlee Branch Library
9212 Rutlandshire Drive
Mechanicsville, VA 23116 This meeting is cancelled.
Continuation of the Library Board's April 24 meeting
Monday, May 13, at 9:00 a.m., Ashland Branch Library
201 S. Railroad Avenue
Ashland, VA 23005
There will be no Citizen's Time at this meeting as citizens addressed the Board on April 24.
The Library Board intends to go into closed session from 9-10 am.
Wednesday, May 22, 10:00 a.m., Upper King William Branch Library
694-J Sharon Road Sharon Office Park
King William, VA 23086
Wednesday, June 26, 10:00 a.m., Mechanicsville Branch Library
7461 Sherwood Crossing Place
Mechanicsville, VA 23111
Finance Committee Meeting
Tuesday, July 2, 2:00 p.m., Atlee Branch Library
9212 Rutlandshire Drive
Mechanicsville, VA 23116
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